Basic schema for tracking a project

I’m managing a project/program right now and am using the following basic structure for communications to the team:

• Deliverable Name.  What’s the body of work/thing.
• Sub-Team members.  Who all is working on it.  Be semi-descriptive, “Jim and Mary with Joe”
• Status color.  Red, yellow, green, N/A.
• Status notes.  Be clear about the current status of the thing.
• Active assignments.  The things that people need to do with respect to this item in the near-term.  This should include risk mitigations, escalations and everything.  Everything needs to be work / an action.

In the meeting, we review last week’s list, and update it for this week.  It’s a simple process that seems pretty effective.  As new Deliverables appear, I add them.